Travelling for work can be an exciting opportunity to explore new places while staying on top of your professional responsibilities. However, for remote workers, managing time zones while keeping in touch with teams across different locations can be tricky.
In this article, we’ll share practical tips on how to manage time zones while travelling for business, helping you stay productive and make the most of your trip.
But before you dive into your travel plans, it’s important to have your travel documents in order. If you’re a UK passport holder, OnTrailVisa makes the visa process simpler, giving you more time to focus on your work.
How Time Zones Create Challenges for Remote Workers Travelling for Business?
Working with teams across the globe or while travelling for business might be challenging. Failure to adapt to different time zones means missed meetings, failure to meet deadlines, and communication delays. This can quickly lead you to lose clients, burnout and even major health issues.
To avoid this, it’s important to know how to manage your work in a fast-changing environment. By following these key strategies, you can enjoy your travels while also staying on top of your work.
1. Use Modern Tools
Nowadays, you can find many modern tools to assist you in managing time zones. They can
help you to stay organised. Here are some of the best options to manage your tasks or your remote team:
- Time Zone Converter: Programmes such as Time Zone Converter assist in setting up meetings with multiple time zones in the most efficient way possible.
- Calendar Apps: Applications like Doodle and Calendly adapt to time zone differences when scheduling meetings across the globe. These applications can find one’s geographical location and arrange phone calls accordingly.
- World Clock Applications: Apps like World Time Buddy and Every Time Zone visually present the time difference between two particular locations. In addition, you can easily add as many time zones as you like, and quickly check current time differences in several regions.
2. Make Personal Notes
The most convenient way to be prepared when scheduling calls or meetings is to take notes. Write down the most important information regarding:
- Various Time Zones: List all the time zones used by your team and their working hours.
- Major Meetings and Deadlines: To make sure you don’t miss something important, highlight key meetings and project deadlines.
- Contact Information: Write down the necessary contact information of key team members in each location, so you can quickly access it in case of unforeseen circumstances.
3. Establish a Clear Work-Life Balance
With the major time differences, it’s easy to lose control over your schedule. Some team members might contact you during their working hours when your day is already over. It’s important to set clear boundaries to prevent burnout:
- Define Your Working Hours: Even if you are travelling or working with teams across the globe, it’s essential to set your working hours. Find your rhythm, and make sure you keep yourself healthy.
- Take Time Off: Create intervals to recharge. Sports, stretching, power naps, and coffee breaks should be included in your schedule to help you stay focused.
- Follow Local Time: Respect your local time zone, finish your tasks on time to join after-work events, and make sure you maintain a healthy sleep schedule.
4. Find Ways to Communicate
When working across various time zones, it might be challenging to stay in touch. In this case, asynchronous communication can help you stay engaged and productive. To make it easier for everyone, you can use:
- Email & Messaging: Maintain communication through e-mails, instant messages, or collaboration tools like Just make sure your team knows when you are available.
- Project Management Tools: Project management tools like Asana or Trello, can help you manage ongoing projects at various stages. Team members can log in at any time to check progress or leave comments.
- Recording the Meetings: In case someone can’t attend a real-time meeting, you can always record a video or audio update for them. This can help team members always stay on track with the project.
5. Adjust Your Sleeping Schedule
Frequent travel and rapid change of time zones can decrease work efficiency. Here are some tips to adjust your schedule:
- Adapt in Advance: Before your trip, try to adjust your sleep schedule to match the time zone of your destination. This way, you can adapt faster upon arrival.
- Use Natural Light: Spend more time doing outdoor activities, as natural light can help you reset your internal clock. It’s especially helpful in the mornings.
- Avoid Caffeine: It’s essential to avoid caffeine in the afternoon for better sleep quality. However, it can help you feel energized in the morning and adjust faster to your new schedule.
Conclusion
Managing time zones while travelling doesn’t have to feel overwhelming. With the right tools and strategies, you can stay connected, meet deadlines, and still enjoy your travels.
Make sure to plan ahead, use time zone management apps, and embrace flexible communication to navigate time differences and remain productive.
