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Mileage tracking can be a helpful tool for businesses of all sizes. By understanding how and where your employees are driving, you can improve your business as follows.
Improve efficiency: If your business whether it is big or small business requires you to constantly be on the road, there’s a high chance that you’ll frequently forget to keep track of your mileage. However, with the use of a digital mileage tracker, such as a tracking app from the Google Play Store, you’ll automatically get notifications of the mileage, thus cutting on your manual recording work.
Cut costs and time: When using digital mileage trackers, you don’t have to question employees about their mileage as you have direct access to the record. Moreover, as the records are often accurate, you can quickly calculate the reimbursement amount without the involvement of long and tedious processes. ,
Boost productivity: A mileage tracker can help you be more responsive to your customers, and also show the activities of your sales team. Are they spending more time on the road than they are talking to potential clients?
How can businesses track mileage effectively?
Any business can easily stay on top of the mileage with some of the following solutions:
A GPS system: This can be a standalone GPS unit or a Android phone with GPS capabilities. It is effective because it can track the exact route taken and the distance traveled.
Keep a logbook: This involves manually recording the starting and ending odometer readings for each trip.
Software programs: These programs often integrate with GPS systems and can provide detailed reports on business travel.
How to get started with mileage tracking for your business?
First, you need to decide what type of system you want to use. There are a few options like GPS devices, apps and software programs.
If you’re using a GPS device, you’ll need to mount it in your vehicle and make sure it’s turned on whenever you’re driving for business purposes. For apps and software programs, you’ll need to enter your starting and ending points for each trip.
Once you’ve started tracking your mileage, you’ll need to keep track of your records. This includes saving receipts for any business-related expenses, such as parking or tolls.
Challenges businesses face when implementing or managing a mileage tracking system
It can be difficult to track all of the different vehicles that a business uses especially if the business has multiple locations or if employees use their own vehicles for work.
It can also be hard to keep track of all the different expenses you spend on a car or other kind of vehicle associated with mileage tracking like fuel costs, maintenance costs and insurance costs.